Endless Growth Opportunities

About The Job

The HR and Admin Assistant has the overall responsibility is management of the front office and day-to-day administrative support to the company’s administration and operations functions.

Duties and Responsibilities

• Attend to and guide visitors/ customers appropriately and ensure only authorized persons access the company premises
• Coordination of the use of the boardroom by booking all scheduled meetings for optimal use.
• Ensure all necessary requirements for meetings including equipment, refreshments and other materials are provided in time.
• Supervision of the office support team and ensuring the office premises are clean and tidy.
• Maintain and requisition office supplies required for operations such as stationery, kitchen supplies, toiletries and other consumables.
• Appropriately handling correspondence on emails, phone calls, enquiries and requests.
• Ensure all incoming postal mails are sorted, registered and handed over to the respective staff.
• Ensure validity of all statutory permits, certificates and licenses and notifying the relevant persons on timely basis
• Management and coordination of deliveries and transportation logistics of the staff using the company’s vehicle
• Support teams and visitors in organizing travel schedules, flights, transport and accommodation as may be required
• Provision of requested items as per the requisition process
• Manage stock reorder levels and provide monthly stock reports
• Responsible for quarterly stock taking and timely submission of variance report
• Ensure stores are clearly labelled and well arranged
• Support the recruitment process by posting job adverts, leave schedule, induction schedule and follow up, meeting booking, preparation and coordination, Receiving and collecting application/ work records. Monitor health and safety and coordinate training activities.
• Ensure compliance with company policies, departmental procedures and ISO 9001:2015
• Any other duties that may be assigned by the supervisor and the management from time to time.

Job Specifications

• Diploma in Business Management or related course
• 2 years working experience in similar position
• People management skills
• Attention to details
• Organizational skills
• Communication skills

How to apply

Interested candidates should send their applications to recruitment@tracom.co.ke by 25th August 2023 indicating HR and Admin Assistant as the email subject. Only shortlisted candidates shall be contacted.

Tracom is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, age, marital status or disability. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.